Frost Fire Summer Theatre

Position Overview

The Director serves as the artistic leader of the summer musical theatre production, guiding the creative vision while collaborating closely with the Producer to ensure smooth logistical execution. This role blends artistic direction, team leadership, and practical oversight to deliver a high‑quality, community‑centered production that aligns with the mission and standards of Frost Fire Summer Theatre and the Pembina Gorge Foundation.

Key Responsibilities:

Artistic Leadership

• Develop and articulate the overall artistic vision, concept, and tone of the production.
• Lead the creative process from pre‑production through final performances, ensuring artistic cohesion across all departments.
• Direct all rehearsals, providing clear guidance to actors, musicians, and artistic staff.
• Collaborate with the Music Director, Choreographer, and Technical Director to integrate staging, musical elements, choreography, and design.
• Provide constructive feedback to cast and artistic team members to support growth and excellence.
• Ensure the production reflects high artistic standards while remaining adaptable to the performance venue and available resources.
• Logistical & Operational Collaboration
• Work in partnership with the Producer to develop and maintain the production schedule, including rehearsals, design deadlines, and technical milestones.
• Participate in casting and hiring processes for performers, musicians, and artistic staff.
• Coordinate with the Producer on budget considerations, resource allocation, and procurement of materials.
• Communicate regularly with production and administrative teams to ensure alignment on timelines, needs, and challenges.
• Support the Producer in ensuring compliance with organizational policies, safety protocols, and licensing requirements.
• Assist in planning and executing community engagement activities, promotional
• events, or media opportunities as needed.

Qualifications

• Demonstrated experience directing musical theatre productions, preferably in community, regional, or educational settings.
• Strong understanding of musical theatre structure, staging, character development, and ensemble work.
• Proven ability to collaborate effectively with producers, designers, musicians, and technical staff.
• Excellent organizational, communication, and leadership skills.
• Ability to manage multiple priorities and adapt to evolving production needs.
• Commitment to fostering an inclusive, supportive, and professional creative environment.

Time Commitment

• Pre‑production planning and meetings beginning in winter.
• Rehearsal period typically spanning evenings and weekends as scheduled.
• Full availability during technical rehearsals and negotiated amounts of the performance run.
  

Position Overview

The Choreographer serves as the movement and dance leader of the summer musical theatre production, shaping the physical storytelling, style, and ensemble dynamics of the show. Working closely with the Director and Music Director, this role blends artistic vision, instructional leadership, and practical coordination to create choreography that enhances the narrative, supports performers of varied experience levels, and aligns with the mission and standards of Frost Fire Summer Theatre and the Pembina Gorge Foundation.

Key Responsibilities:

Choreographic Leadership

• Develop and articulate the choreographic style, movement vocabulary, and physical storytelling approach for the production.
• Create original choreography that supports the show’s artistic vision, character development, and musical structure.
• Teach and rehearse choreography with the cast, providing clear instruction tailored to a range of skill levels.
• Refine dance numbers throughout the rehearsal process to ensure clarity, cohesion, and performance readiness.
• Collaborate with the Director and Music Director to integrate movement with staging, musical phrasing, and vocal performance.
• Provide constructive feedback to performers to support growth, confidence, and artistic excellence.
• Maintain high artistic standards while adapting choreography to the performance venue, cast abilities, and available resources.
• Logistical & Operational Collaboration
• Work in partnership with the Producer to develop and maintain the dance rehearsal schedule and coordinate with other departments.
• Participate in casting processes, including evaluating dance auditions and identifying performers’ strengths and training needs.
• Communicate regularly with the Director, Music Director, Stage Manager, and production team to ensure alignment on timelines, needs, and challenges.
• Coordinate with the Producer on budget considerations, costume/movement needs, and any specialty equipment or props required for choreography.
• Support the Producer in ensuring compliance with organizational policies, safety protocols, and licensing requirements.
• Assist in planning and executing community engagement activities, promotional events, or educational opportunities as needed.
• Performance Responsibilities
• Oversee dance‑related preparation before each performance, including warm‑ups, spacing checks, and movement notes.
• Ensure consistency and quality of choreography throughout the performance run.
• Adjust choreography as needed due to cast changes, illness, or unforeseen circumstances.
• Provide guidance to dance captains or designated performers to maintain choreography between performances.

Qualifications

• Demonstrated experience as a Choreographer or Dance Director in musical theatre, preferably in community, regional, or educational settings.
• Strong understanding of musical theatre dance styles, storytelling through movement, and ensemble coordination.
• Proven ability to collaborate effectively with directors, music directors, performers, and technical staff.
• Excellent instructional, organizational, and communication skills.
• Ability to manage multiple priorities and adapt to evolving production needs.
• Commitment to fostering an inclusive, supportive, and professional creative environment.

Time Commitment

• Pre‑production planning and meetings beginning in winter.
• Rehearsal period typically spanning evenings and weekends as scheduled.
• Full availability during technical rehearsals and negotiated amounts of the performance run.

Position Overview

The Pit Orchestra Conductor serves as the musical leader for all instrumental elements of the summer musical theatre production, guiding the orchestra and ensuring cohesive musical collaboration with the cast and artistic team. Working closely with the Music Director, Director, and Producer, this role blends musicianship, leadership, and logistical coordination to deliver a polished, expressive performance that aligns with the mission and standards of Frost Fire Summer Theatre and the Pembina Gorge Foundation.

Key Responsibilities:

Musical Leadership & Interpretation

• Develop and articulate the musical interpretation, pacing, and stylistic approach for the orchestra in alignment with the Music Director’s vision.
• Lead all orchestra rehearsals, providing clear direction on dynamics, articulation, tempo, and ensemble balance.
• Ensure the orchestra supports vocalists and choreography with sensitivity to timing, phrasing, and dramatic intent.
• Maintain high musical standards while adapting to the performance venue, cast needs, and available instrumentation.
• Provide constructive feedback to musicians to support precision, expression, and ensemble cohesion.
• Rehearsal & Performance Coordination
• Collaborate with the Music Director to schedule and structure orchestra rehearsals.
• Attend key staging or technical rehearsals to align musical timing with choreography, blocking, and scene transitions.
• Conduct all performances unless otherwise negotiated, ensuring consistent musical quality throughout the run.
• Lead pre‑show warm‑ups, tuning, and sound checks to prepare the orchestra for each performance.
• Adjust musical elements as needed due to cast changes, illness, or unforeseen circumstances.

Orchestra Management & Logistics

• Assist in recruiting, coordinating, and supporting orchestra members in collaboration with the Music Director and Producer.
• Ensure all musicians have appropriate scores, markings, and updated materials.
• Communicate expectations regarding rehearsal etiquette, performance standards, and logistical procedures.
• Work with the Producer to address equipment needs, instrument rentals, or space requirements.
• Support the Stage Manager and sound team in establishing effective communication between the pit and stage.
• Collaboration & Communication
• Maintain regular communication with the Music Director, Director, Stage Manager, and technical staff to ensure alignment on timing, cues, and performance needs.
• Coordinate with the sound team to balance pit levels and ensure clarity for both performers and audience.
• Support the Producer in ensuring compliance with licensing requirements, safety protocols, and organizational policies.
• Participate in promotional events, community engagement activities, or educational opportunities as requested.

Qualifications

• Demonstrated experience as a conductor, music director, or instrumental ensemble leader in musical theatre, preferably in community, regional, or educational settings.
• Strong understanding of musical theatre orchestration, vocal‑instrumental coordination, and ensemble leadership.
• Excellent communication, musicianship, and rehearsal‑management skills.
• Ability to collaborate effectively with directors, musicians, performers, and production staff.
• Ability to manage multiple priorities and adapt to evolving production needs.
• Commitment to fostering a supportive, inclusive, and professional creative environment.

Time Commitment

• Pre‑production planning and coordination beginning in winter.
• Orchestra rehearsals scheduled in collaboration with the Music Director and Producer.
• Full availability during technical rehearsals and the performance run for conducting and musical support.

Position Overview

The Tour Manager oversees all logistical, operational, and communication elements of the Frost Fire Invasion touring program, ensuring each community performance is delivered with professionalism, efficiency, and artistic integrity. Working closely with the Producer, Director, and community representatives, this role blends coordination, problem‑solving, and people‑centered leadership to create a seamless touring experience that reflects the mission and standards of Frost Fire Summer Theatre and the Pembina Gorge Foundation. The Tour Manager ensures that every venue—large or small—receives a high‑quality, engaging, and safe artistic experience.

Key Responsibilities: Tour Logistics & Scheduling

• Assist to coordinate the full tour schedule, bookings, travel timelines, load‑in/load‑out windows, and performance durations.
• Serve as the check in point with community partners to confirm technical needs, arrival procedures, and performance expectations.
• Plan and communicate daily itineraries, ensuring the team has clear, accurate information for each tour stop.
• Anticipate logistical challenges and adjust plans proactively to maintain smooth operations.
• Track attendance, travel times, and performance data for reporting and evaluation.
• On‑Site Leadership & Operations
• Lead the touring team during travel days, ensuring punctuality, safety, and preparedness.
• Oversee load‑in, setup, and exits at each venue, coordinating with team members to maintain efficiency and care for equipment.
• Ensure each venue meets safety and performance requirements, addressing concerns promptly and professionally.
• Maintain a positive, supportive environment that fosters teamwork, adaptability, and respect.
• Serve as the on‑site point of contact for venue staff, handling questions, troubleshooting, and last‑minute adjustments.

Communication & Documentation

• Act as the communication hub between the Producer, Director, touring team and partner organizations.
• Maintain accurate documentation of venue details, technical needs, travel logs, and incident reports.
• Identify emerging needs or challenges and communicate them promptly to leadership, offering solutions when appropriate.
• Ensure all touring team members receive consistent, timely information regarding expectations, procedures, and changes.

Company Support, Safety & Representation

• Uphold safety protocols during travel, load‑ins, performances, and interactions with community members.
• Foster a respectful, inclusive, and professional environment for the touring company.
• Support cast and crew morale by modeling calm, clear leadership and encouraging collaborative problem‑solving.
• Represent Frost Fire Summer Theatre and the Pembina Gorge Foundation with professionalism, warmth, and mission‑aligned values in all public interactions.
• Assist with educational engagement components as needed, such as Q&A sessions, brief introductions and facilitation of the on-site programming at each community venue.
• Collect and submit to the Producer all records of expenditures designating the names on each receipt which person needs to be credited for reimbursement.